For landscaping companies
One system for the maintenance route and the install crew
Quote mulch, cleanups and bed work alongside weekly maintenance, schedule recurring and one-time jobs on the same calendar, and see which jobs actually made money.
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Sound familiar?
- Estimates in one app, the schedule in another, invoices in a third
- Multi-day installs that do not fit a mowing calendar
- Equipment problems the office hears about last
- No idea which jobs paid for the crew’s time
Multi-service quotes
Maintenance, cleanups, mulch, aeration and custom items on one quote, each with its own schedule.
Installs that span days
Split a big job over several days or send a second crew, and it is billed once.
Equipment that stays running
Crews report problems with photos; machines carry service history and due dates.
Margin by job
Labor cost per job and per customer from your crews’ hourly costs (Business plan).
What you get
Online quotes
A quote form that measures the lawn before you see the request
Homeowners type their address on your website. GroundsQuote traces the property lines, subtracts the house and driveway, measures the lawn in square feet and prices it with your rate card. You get a request you can quote in one click.
- Measured from the address: Property lines traced from the map, buildings found and subtracted automatically. The homeowner can adjust the outline or mark a pool or patio to leave out.
- Priced with your rates: Per acre or per square foot, a minimum per visit, flat prices, trip charges, fuel surcharges, area pricing and rounding to the nearest $5.
- A suggested price on arrival: Every request lands with a price worked out from your rates, so a quote takes one click instead of a site visit.
Scheduling
Recurring visits that schedule themselves, routes that make sense
An accepted quote becomes a job on the right schedule. Confirm the crew and start date, and GroundsQuote puts twelve weeks of visits on the calendar, in route order, with driving times between stops.
- Jobs from accepted quotes: Weekly, every 2 weeks, monthly or any count per season. The visit pattern follows the season you set.
- Optimize the route: One button orders the day for the least driving, from the yard and back, honoring arrival windows and locked stops.
- Rain-outs in one move: Send a day to the reschedule tray, then place the visits on a new day. Customers expecting the visit are told.
Reports
Know which crews, jobs and customers make you money
GroundsQuote already knows the price of every visit and when it started and finished. Crew stats turn that into revenue per crew hour, and labor costs turn it into a margin per job.
- Revenue per crew hour: On site plus driving, per crew, with the change against the period before.
- Where the time went: Paid work, no-charge work, tasks, driving and open time, per crew.
- Jobs running long: Jobs, crews and services that keep taking longer or shorter than planned, with the time to use instead.
Integrations
Works with the tools you already use
Files laid out for QuickBooks, Xero and your payroll provider’s own import screens, calendars that stay up to date, and an API and Zapier app for everything else.
- QuickBooks and Xero: Customers, items, invoices and payments for QuickBooks Online, an IIF file for QuickBooks Desktop, and Xero contacts and invoices.
- Payroll: Regular and overtime hours from timesheets for Gusto, ADP, Paychex and QuickBooks Payroll.
- Calendars: Each crew member’s schedule in Google, Apple or Outlook Calendar, updated hourly.
Questions
Can I quote work that is not priced by lawn size?
Yes. Use flat-priced services or add custom items with your own price to any quote.
Run your whole season from one app
Start free with quotes that measure the lawn from the address. Add scheduling, crews and invoicing when you are ready.
Free forever plan, no card · 30-day free trial on paid plans · Cancel anytime